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      Customize Calendar Settings

      This article applies to all users with front desk worker roles or higher

      There are many options to customize your calendar view to make it work best for you.  Navigate to your group or personal calendar. 

      Find the settings Gear Icon on the top right corner of the calendar and click to open the Calendar Settings.  

      General Calendar Settings

      By default, the Calendar Settings popup will open to the "General" settings tab. From here, you have the option to customize how your calendar looks and functions according to your preferences:

      General Calendar Settings (updated)-png

      • Start time: The initial time that is shown on your Calendar. Default is 12:00AM.

      • End Time: The final time that is shown on your Calendar. Default is 12:00AM.

      • Time Slots: The time increments displayed on your Calendar. Default is 30 minutes.

      • Time Slot Snap: Refers to the duration of each time slot that appears on your calendar

      • Default Calendar View: Choose how you want your Group Calendar to display each time to navigate to it. Choose from Day, Glance, Week, or Check-in Details.

      • Include Weekends: When enabled, weekends will be included in your Calendar .

      • Use Horizontal Day View: When enabled, changes the view of your Calendar from vertical to horizontal. Displaying the time at the top of the Calendar and Groups/Group Members on the left hand side.

      • Hide No Show Appointments: When enabled, appointments that have been marked as "No-Show" will not be displayed on the Calendar.

      • Event Colors: Customize the colors of your calendar events
      • Show Reason Codes: Decide whether you want the Office Hours on your Calendar to show the associated Reason Codes or not

      Any changes made to your settings will save automatically, so you can close out of the popup window once you have made your selections. Do not hit choose Reset Settings - as this will reset the selections you just made and restore defaults.  

      Groups and Users

      On the Groups & Users Calendar Settings tab, you will be able to customize how Groups and Group Members appear on the Calendar:

      Groups and Users tab Calendar Settings (Updated)-png

      • Sorting: When this option is selected, users will be sorted alphabetically by name rather than the Group's default order

        * Please note that the default order of Faculty/Staff in the Dept & Group Manager tab determines the order in which they appear. This order can only be changed by Group Admins or higher.

      • Visible Groups: Select the Group(s) you would like shown on the Calendar

        • Note: This will only appear if you have been added to multiple groups

      • Visible Users: Select the specific Users you would like shown on the Calendar

      • Hide Users Without Office Hours: When enabled, Users who do not have Office Hours configured will not be displayed on the Calendar

      Calendar Sync

      The Calendar Sync tab, permits you to sync your calendar. Syncing your Outlook or Google Calendar will ensure your obligations and availability stay up to date.  

      Select Connect for the type of calendar you wish to sync and follow the prompts to login to that calendar if needed. 

      Sync Direction: Select PUSH & PULL 

      Omit Office Hours: Select Yes

      Calendar Sync _ Step 3